Hotels

Room blocks for this year’s convention are reserved at the following hotels:

HOTEL ACCOMMODATIONS

Delegates are eligible for overnight room accommodations.
THE REGISTRATION DEADLINE FOR HOTEL REQUESTS IS Monday, August 12, 2024. A list of available hotels is included in the Delegate Letter on page 5.
OVERNIGHT RESERVATIONS ARE BASED ON DOUBLE OCCUPANCY. Delegates who elect to share a room with another delegate during Convention are responsible for incidental charges.
PEF Divisions are not permitted to pay the single room supplement.
PEF WILL NOT PAY FOR SINGLE ROOMS FOR DELEGATES REQUESTING MEDICAL ACCOMMODATIONS.
Delegates from Region 4 (Host Region) may request an Opt-out stipend in lieu of hotel accommodations. The stipend is $150 ($50 per day) and covers all travel expenses (mileage, parking, tolls, and incidentals). It is intended for Region 4 delegates who choose to stay home and commute daily. Additional travel reimbursement will not be approved.
Delegates who select this option will still receive the Delegate Meal Stipend of $150 and are also eligible to receive the PEF Division Stipend (up to $150 if their division participates).
After COVID, some hotels have implemented new protocols regarding housekeeping services. Hotel staff will not enter guest rooms to clean once the room is occupied. Towels and other amenities will be supplied as requested.

OVERNIGHT ROOM OPTIONS

SINGLE ROOMS

Select this option if you DO NOT want a roommate.
Select this option if you are bringing a guest (even if you want a room with two beds).
PEF will request, but cannot guarantee, rooms with a king or queen bed.
Your credit card will be billed for half the cost of your complete stay upon completing registration.
If you elect the single room option, you will be prompted to the payment section where you will be asked to submit payment for half of the room cost of that hotel, before completing registering.
Upon checking into the hotel all delegates must provide a credit/debit card for ½ of the single room charge and incidentals. A hold will be placed onto your card, no exception will be made.

DOUBLE ROOMS (TWO BEDS)

You must have your roommate’s name and deposit fee information for both of you at the time of registration or you will not be able to complete registration.
If a delegate selects the “double room” option and does not have a roommate, then a roommate will be selected for you.
Cancellations for a double occupancy room must be made by August 23, 2024 A new roommate will then be assigned by PEF to fill the vacancy.
If the delegate chooses to have a single room after the roommate cancels, the delegate will be required to submit the cost of the single room for that hotel or a roommate will be selected and placed in that room.
Upon checking into the hotel all delegates must provide a credit/debit card for incidentals. A hold will be placed onto your card, no exceptions will be made.

HOTEL CANCELLATIONS

Email SpecialEvents@pef.org to cancel your hotel reservation by August 23, 2024.
***PLEASE DO NOT CALL THE HOTEL DIRECTLY TO CANCEL YOUR RESERVATION. YOUR ROOM IS PART OF OUR GROUP BLOCK AND MAY BE NEEDED FOR ANOTHER DELEGATE.***

HOTEL CONFIRMATIONS

Confirmations will be sent by PEF. Please do not call the hotel for information about room assignments.
CONFIRMATIONS WILL NOT BE SENT UNTIL ALL HOUSING LISTS ARE SUBMITTED AND CONFIRMED BY ALL HOTELS. Thank you in advance for your patience and understanding.

PETS

It is the delegate’s responsibility to contact the hotels regarding specific pet policies. This includes the type and size of animals permitted at each hotel.
Rooms are assigned on a first-come, first-served basis. We will do our best to accommodate delegates traveling with pets. However, we cannot guarantee placement at specific hotels because of pet accommodation needs.
ANY DEPOSITS, FEES OR CHARGES FOR DAMAGES ARE THE SOLE RESPONSIBILITY OF THE DELEGATE. PEF WILL NOT BE RESPONSIBLE FOR ANY PET-RELATED EXPENSES