Travel

TRAVEL ARRANGEMENTS

• ALL RESERVATIONS FOR PLANES AND TRAINS MUST BE MADE THROUGH PEF SPECIAL EVENTS. Please submit your request to SpecialEvents@pef.org. PEF will not reimburse you for travel arrangements made on your own. Rental car reservations will not be approved or reimbursed, unless specifically authorized by the Secretary-Treasurer.

• Do NOT travel if you were exposed to COVID-19, you are sick, you test positive for COVID-19, or you are waiting for results of a COVID-19 test. Learn when it is safe for you to travel. Do not travel with someone who is sick.

AIRLINE RESERVATIONS

• Air travel is only available for PEF Regions 10,11 and 12.
• A $25 deposit is required to reserve your seat.
• All air travel must be made through SpecialEvents@pef.org.
• Deadline to register for air travel is Monday, August 12, 2024.

TRAIN RESERVATIONS

• The deadline to request train reservations is Monday, August 12, 2024.
• A $25 deposit is required for rail travel and must be received no later than Monday, August 12, 2024.
• Payments can be made through PayPal when registering.

REGIONAL BUS

• The regional bus option is only available for Regions 8 and 9.
• A $25 deposit is required to reserve a seat on the regional bus. This fee will be refunded at the end of the Convention.

SHUTTLES

• An ADA-compliant shuttle, equipped with a lift and lock for wheelchair and scooter access, will be available during all scheduled shuttle times, approximately every 15 minutes.
• All shuttles will be clearly marked with a “PEF” sign in the window.

The following is a tentative shuttle schedule:

PERSONAL VEHICLES

• Mileage reimbursement for personal vehicles is half of the federal mileage rate (using your personal vehicle).
• If you transport one or more additional delegates, reimbursement is the full federal mileage rate at the time of the Convention.
• Tolls are paid in full based on travel from delegate’s home. Receipts are required.
• Passenger names must be provided on your voucher for full mileage reimbursement.

TRAVEL CONFIRMATIONS

*PEF will email confirmations with updated itineraries two weeks prior to Convention.

DEPARTURE DAY – CHECK OUT AND LUGGAGE STORAGE

• ***DELEGATES ARE REQUIRED TO CHECK OUT OF THEIR HOTELS BEFORE THE PLENARY SESSION STARTS WEDNESDAY MORNING. Any late check-out fees will be the responsibility of the delegate.***
• Luggage storage is provided at the Convention center. A colored luggage tag will be handed out on Tuesday for placement on your luggage to ensure proper storage on the last day of Convention. PEF staff will be available to direct delegates and provide directions regarding this process for holding your luggage on the last day of Convention. DO NOT LEAVE VALUABLES IN YOUR BAGS. PEF WILL NOT BE RESPONSIBLE FOR ANY MISSING ITEMS.